Inspection Results

Key Differences from EToN

Editing Inspections

At the moment Street Manager doesn't allow an Inspection to be edited after it has been logged, although it can be withdrawn, whereas EToN had the ability to update an Inspection, for example if an agreement was made after the joint site visit.

At the moment editing and re-sending an inspection from Client will cancel the current inspection in Street Manager and create a new inspection with updated details.

Inspection Type and Category

Street Manager defines inspections at a high level as five different types: Live Site, Reinstatement, Non-compliance follow-up, Section 81 and Investigatory. These are sub-divided into categories which are similar to those in EToN. As for EToN, the category determines what outcomes are valid.

Inspection Categories in Confirm will be mapped to Inspection types and categories in Street Manager according to the DfT references. Inspection Categories with no DfT references or combinations not listed (e.g. "All Categories" and "Non Categorised Inspections") will not be sent to Street Manager.

Dft Ref. 1	Dft Ref. 2	Confirm Inspection Category Name	Inspection Type	Inspection Category
9	Any	Category A	Live site	Category A
10	Any	Category B	Reinstatement	Category B
11	Any	Category C	Reinstatement	Category C
14	Any	Occupancy	Live site	Site occupancy
15	Any	Permit Conditions	Live site	Conditions
16	Any	Apparatus	Section 81	Section 81
Any	2	Defect Follow Up	Non compliance follow up	Follow up
Any	4	Defect Follow Up Completion	Non compliance follow up	Follow up completion
Any	6	Defect Joint Inspection	Non compliance follow up	Joint site visit
Any	5	Third Party Report	See note below	Third party
	7	Routine	See note below	Routine
13	7	Routine- Live site	Live site	Routine
13	7	Routine- Reinstatement	Reinstatement	Routine
16	Any	Unattributed Works - Live site	Unattributed works - Live site
16	Any	Unattributed Works - Completed	Unattributed Works - Completed
13	3	Investigatory - Core sample	Investigatory	Core sample
13	3	Investigatory - Skid resistance	Investigatory	Skid resistance
13	3	Investigatory - Texture depth	Investigatory	Texture depth
13	3	Investigatory - Surface regularity	Investigatory	Surface regularity
13	3	Investigatory - Trial hole	Investigatory	Trial hole

Note that for DfT Ref. 2 values of 5 (Third party) and 7 (Routine) the Inspection Items will be queried to determine if it is a "Live site" or "Reinstatement" inspection based on the DfT Ref. of the Item's associated Inspection Group. If the Inspection is created with the Item Groups having the DfT Reference of 3 then it will be classed as "Reinstatement", otherwise it will be classed as "Live site". If a mix of items are included then two inspections, one of each type, will be created.

Note: For the users, who does not see any Inspection group linked to these two new categories are requested to add the relevant Inspection groups accordingly. For an instance, add Backfill and Sign and Guarding Inspection group to 'Routine - Live site(SMRL)' and Reinstatement inspection group to 'Routine - Reinstatement(SMRR)' Inspection categories.

As part of new Inspection Sampling process, Non-sampled Category B and C inspections will now be exported as Routine Inspections. Sampled/Non-sampled Category A inspections will still be exported to Street Manager as Category A.

The street Manager treats only Category A, B, and C inspections for Performance based Inspection sampling process. They will not consider the Non-sampled Category B and C inspections created from Confirm for their sampling process. Post April 2023 any other Category B and C inspection will not be allowed on the works. So those Inspections will need to be input as Routine Inspections. To make it consistent with the Street Manager, Confirm will now export Non sampled Category B and C Inspections to Street Manager as Routine Inspections. Sampled Category B and C inspections will be exported as Category B and C respectively to Street Manager.

Note: For old non-sampled category B and C inspection in Confirm, that have been already exported to Street Manager as Category B and C inspections will be re-exported to Street Manager as Routine Inspections. These old Non Sampled Category B and C Inspections will be then withdrawn at the Street Manager interface and will be replaced by Routine Inspections.

Note: Street Manager do not accepts Category A/B/C inspections if there is already a similar category inspection present in the permit. These inspection are also not accepted if it is beyond the set target. These will now be sent as Routine inspections.

Inspection Outcomes

Street Manager allows different Inspection outcomes depending on the Inspection category. The following tables show how the outcome is derived from the Confirm Inspection Outcome:

Street Manager Fields			Direction	Confirm Fields
Inspection outcome	Live site	Were the non compliant issues fixed? Made safe by HA?	Direction	DfT Ref. 1	Dft Ref. 2	Authority Actioned	Usual Inspection Outcome Name
Category A, B & C, Third party, Routine, Follow up, Follow up completion and Investigatory
Passed				1			Passed
Failed - high	Yes	No		2	1		Failed - Higher - SLG
	Yes	Yes		2	5		Failed - Higher - HA Actioned
	No			2	3		Failed - Higher - Reinstatement
Failed - low	Yes	No		3	2		Failed - Lower - SLG
	Yes	Yes		3	5		Failed - Lower - HA Actioned
	No			3	4		Failed - Lower - Reinstatement
Unable to complete inspection				4			Abortive
Joint site visit
Further inspections required			Export	2 or 3	Any		Any Failed outcome
			Import	3	5		Failed - Lower - HA Actioned
Agreed site compliance				1			Passed
Unable to complete inspection				4			Abortive
Apparatus
Passed				1			Passed
Failed - high		Not required		2		No	Failed (Higher Risk/Dangerous)
		Yes		2		Yes	Failed (Higher Risk) HA Actioned
Failed - low		Not required		3		No	Failed (Lower Risk) HA Actioned
		Yes		3		Yes	Failed (Lower Risk/Non Dangerous)
Unable to complete inspection				4			Abortive
Site occupancy
Works stopped - Apparatus remaining				8			8 - Works Stopped - Apparatus Remaining
Works in progress - No carriageway incursion				7			7 - Works in progress – No c-way incursion
Works in progress				6			6 - Works in progress
Works stopped				5			5 - Works Stopped
Unable to complete inspection				4			4 - Abortive
Conditions
Passed				1			1 - (Passed)
Non compliant (with conditions)				9			9 - Non-Compliant (with Conditions)
Unable to complete inspection				4			4 - Abortive

Inspection Items

Inspection Items don't exist in Street Manager but have been replaced with Non compliance areas which do overlap with Inspection Items to some extent but also have some significant changes such that a one-to-one mapping is not possible. The following approach is proposed to aid transition:

New Inspection Items types will be added to Confirm for Non compliance areas that do not have corresponding Inspection Items. These Inspection Items will have DfT references that correspond to the most suitable EToN equivalent, e.g. "Signing Lighting & Guarding - Cyclist provision" will be mapped to EtoN Inspection Item "7. Sign Light and Guard Other".
Inspection Item types that do not have a one-to-one corresponding Non compliance area will be moved into the "No longer used" Inspection Group
This will allow inspectors to start using the new Inspection Items whilst ensuring that these can still be transmitted over EToN if required
Note that new Inspection Items will have numbers in the 100 range to avoid clashes with any custom items users have created. The Street Manager adapter will initially be hard-coded to work with these Item Numbers, so if users add their own Inspection Items these will not be sent to Street Manager

EToN allows multiple sites to be specified on a Reinstatement inspection whereas in Street Manager there is only the option to optionally specify the Site number against Non compliance areas. If multiple sites are recorded on a Confirm Inspection (multiple Inspections with linked Sites) then a separate Street Manager inspection will be created for each Site, so there will always be one Street Manager inspection for every Inspection exported from Confirm.

Conversely, when inspections are imported into Confirm a separate Inspection will be created for every Site referenced in the Non compliance areas.

The following existing inspection items will be mapped directly to Street Manager non-compliance areas. Items that do not have a direct mapping will be moved to the "No Longer Used" Inspection Group:

Existing Dft Reference and Name	Street Manager Non-compliance area
1 Signing and Guarding (Signs)	Signing Lighting & Guarding - Signage
2 Signing and Guarding Distance	Signing Lighting & Guarding - Distance(s)
3 Signing and Guarding Safety Zone	Signing Lighting & Guarding - Safety zone
4 Signing and Guarding Barriers	Signing Lighting & Guarding - Barriers
5 Signing and Guarding Traffic Control	Signing Lighting & Guarding - Traffic control
6 Signing and Guarding Pedestrian Control	Signing Lighting & Guarding - Pedestrian provision
7 Sign Light and Guard Other	No Longer Used
8 Excavation	No Longer Used
9 Backfill Apparatus Surround	Excavation, Backfill & Reinstatement - Equipment
10 Backfill Material	Excavation, Backfill & Reinstatement - Materials
11 Backfill Compaction	Excavation, Backfill & Reinstatement - Compaction
12 Backfill Sub-Base	No Longer Used
13 Backfill Base (Roadbase)	No Longer Used
14 Backfill Binder Course (Basecourse)	No Longer Used
15 Backfill Surface Course (Wearing Course)	No Longer Used
16 Backfill Other	No Longer Used
17 Reinstatement Edge Depression	Performance - Edge depression
18 Reinstatement Edge Cracking	Performance - Interface cracking
19 Reinstatement Trips	No Longer Used
20 Reinstatement Surface Depression	Performance - Depression
21 Reinstatement Crowning	Performance - Crowning
22 Reinstatement Texture Depth	Performance - Texture depth
23 Reinstatement Surface Regularity	No Longer Used
24 Reinstatement Other	No Longer Used
25 Structure	No Longer Used
26 As Laid Profile	Performance - As laid profile
27 Profile and Structure Other	No Longer Used
28 Signs Equipment Type	No Longer Used
29 Barriers Equipment Type	No Longer Used
30 Traffic Control Equipment Type	No Longer Used
31 Pedestrian Control Equipment Type	No Longer Used
32 Qualified Operative	Signing Lighting & Guarding - Operative qualification

The following Street Manager non-compliance areas will be added as new Inspection Items. DfT References will be assigned so that these new Items can start being used whilst still working with EToN:

Existing Dft Reference and Name	Street Manager Non-compliance area	Existing Dft Reference and Name	Street Manager Non-compliance area
Signing Lighting & Guarding - Cyclist provision	7 Sign Light and Guard Other	SLG - Cyclist provision	101
Excavation, Backfill & Reinstatement - Storage of materials	10 Backfill Material	Excavation - Storage of materials	113
Excavation, Backfill & Reinstatement - Construction layers	12 Backfill Sub-Base	Backfill - Construction layers	111
Quality - Saw cutting	24 Reinstatement Other	Quality - Saw cutting	126
Quality - Acute angles	24 Reinstatement Other	Quality - Acute angles	121
Quality - Verge	24 Reinstatement Other	Quality - Verge	127
Quality - Anti-skid	24 Reinstatement Other	Quality - Anti-skid	122
Quality - Fixed features	24 Reinstatement Other	Quality - Fixed features	123
Quality - Modular	24 Reinstatement Other	Quality - Modular	124
Quality - Proximity	24 Reinstatement Other	Quality - Proximity	125
Quality - Damage to surround area	24 Reinstatement Other	Quality - Damage to surround area	128
Materials - Incorrect	24 Reinstatement Other	Materials - Incorrect	133
Materials - Damaged	24 Reinstatement Other	Materials - Damaged	131
Materials - Edge sealant	24 Reinstatement Other	Materials - Edge sealant	132
Materials - Over-banding	24 Reinstatement Other	Materials - Over-banding	136
Materials - Road markings	24 Reinstatement Other	Materials - Road markings	137
Materials - Infill/Pointing	24 Reinstatement Other	Materials - Infill/Pointing	134
Materials - Ironwork/Apparatus	24 Reinstatement Other	Materials - Ironwork/Apparatus	135
Performance - Breaking out/fretting	24 Reinstatement Other	Performance - Breaking out/fretting	141

The following inspection items will be mapped directly to Street Manager non-compliance areas for Occupancy/Section 74:

Dft Reference and Name	Street Manager Non-compliance area
74 More than 5 SLG items left on site	More than 5 SLG items left on site
74 5 or less SLG items left on site	5 or less SLG items left on site
74 Open excavation	Open excavation
74 Spoil left on site	Spoil left on site
74 Missing road markings	Missing road markings
74 Missing street apparatus	Missing Street Apparatus, Street Treatments or High Friction Surfaces
74 Active traffic management	Active traffic management

The following inspection items will be mapped directly to Street Manager non-compliance areas for Investigatory:

Dft Reference and Name	Street Manager Non-compliance area
60 Investigatory - Air void	Investigatory - Air void
60 Investigatory - Material Type	Investigatory - Material Type
60 Investigatory - Layer Depth	Investigatory - Layer Depth
60 Investigatory - Contamination	Investigatory - Contamination
60 Investigatory - Other	Investigatory - Other

Inspection Response

Authority and Promoter can respond to all the inspections other than Permit Conditions, Occupancy, Defect Joint and Investigatory.

If any Inspection that had not been responded by promoter for 10 working days, it will be Auto Acknowledged from Street Manager and imported in Confirm as a Notice Type 'Inspection Auto Acknowledged'.

On an Auto Acknowledged Inspection, Promoter can further respond as 'Dispute Inspection' or 'Accept Inspection' and after Promoter response, Authority can also further respond as 'Promoter accepts failed inspection'.

Field Mapping

Street Manager Field	Confirm Field	Notes (When importing into Confirm from Street Manager)	Notes (When exporting from Confirm to Street Manager)
Inspection type	Inspection > Category	See section above	See section above
Inspection category	Inspection > Category	See section above	See section above
Inspection date	Inspection > Inspected
Inspection start time	Inspection > Inspected
Inspection outcome	Inspection > Outcome	See section above	See section above
Made safe by HA	Inspection > Outcome > Authority Actioned	See section above	See section above
Outcome details	Inspection > Comments Inspection > Outcome > Name		Outcome details can only be supplied for "Unable to complete inspection" and "Non-compliant (with Conditions) outcomes. For all other outcomes the Inspection Comments will be appended to the Additional comments. If Comments are not supplied but the Outcome details are mandatory then the Inspection Outcome name will be used
Non compliance areas	Inspection > Items		See section above. Only failed items are recorded. Note that Street Manager does not allow Non compliant areas (Inspection Items) to be recorded for Joint site visit inspections, so any items recorded in Confirm will not be passed to Street Manager.
Non compliance area > Site(s)	Inspection > Site No.	If there are no Non compliance areas, or none reference any Site, then the Inspection will be created against the primary Site (Site 1). If multiple Sites are referenced then an Inspection will be created for each Site with all details (apart from the Inspection Items) being identical. Any Inspection Items that do not mention a Site will be included on all generated Inspections	Will only be set for Reinstatement inspection types.
Non compliance area > Details	Inspection > Items > Notes		If no Notes have been entered on the Item the Inspection > Defect Notes will be used
Inspector name	Inspection > Officer > Name (export) Inspection > Inspection Notes (import)	The Inspection Notes will be populated with the Inspector name. The Officer will be set to the system default.
Non compliant issues fixed	Inspection > Outcome Inspection > Defect Notes (import)	Used to determine whether HA Actioned Outcome is used. If yes will also be appended to the Defect Notes	If Inspection Outcome > Authority Actioned is checked then set to "Yes, by inspector", otherwise set to "No"
Has the promoter been contacted?	Inspection > Logged Call
Call contact	Inspection > Inspection Notes (import)	Appended to the Inspection Notes	Note this isn't strictly correct as the contact should be the promoter contact, but using the authority contact in the absence of an alternative field
Call reference number	Inspection > Inspection Notes (import)	Appended to the Inspection Notes	Not populated
Call summary	Inspection > Logged call date (export) Inspection > Inspection Notes (import)	Appended to the Inspection Notes
Additional comments	Inspection > Defect Notes Inspection > Comments	Inspection Comments in Confirm will be populated where the Inspection Category does not allow Defect Notes to be entered (Apparatus, Occupancy and Permit Condition inspections). On withdraw of inspection, comment added at withdraw details will be added here.	Inspection Comments will be appended to the Additional comments where the Outcome does not allow Outcome details to be supplied. On Cancellation of Inspection the text added here is available at work details in Street Manager.
Reinspection	Inspection > Schedule a follow up inspection	Ignored	Not set
Reinspection date	Inspection > Follow up Inspection > From	Ignored	Not set
Reinspection type	Inspection > Follow up Inspection > Category	Ignored	Not set
Attach photo evidence	Inspection > Document Links
Works promoter	Inspection > Organisation	The promoter for the Works	Automatically populated by Street Manager
Highway authority	Inspection > Inspected by	The Highway Authority for the Works	Automatically populated by Street Manager
	Inspection > Inspection No.	The next sequential number for the Site being inspected	Not implemented
	Inspection > Inspection Units	Set to 1	Not implemented
	Inspection > Sampled	Will be checked for Category A, B and C inspections, otherwise will be unchecked	Not implemented
	Inspection > Linked Site	Not set	Not implemented
	Inspection > Group No.	The next sequential number for the Works	Not implemented
	Inspection > Unattributable	Will be checked for Apparatus inspections	Not implemented
	Inspection > Inadequacy	Defaulted from the Inspection Outcome	Not implemented
	Inspection > Easting	Not set	Not implemented
	Inspection > Northing	Not set	Not implemented
	Inspection > Defect Notification No.	Not set	Not implemented
	Inspection > Defect No.	Not set	Not implemented
	Inspection > Site Informed	Unchecked	Not implemented